Privacy Policy
Effective date: 1 January 2024
Imagen Diagnóstica (“we”, “us”, “the journal”) respects your privacy and is committed to protecting personal data collected through our journal website and editorial workflows, including manuscript submission and our single-blind peer review process. This Privacy Policy explains what we collect, how we use it, and the choices you have.
1. Who is responsible for your data
The data controller for personal data collected in connection with Imagen Diagnóstica is:
Organization: Catalan Association of Diagnostic Imaging Technicians (or your legal publishing entity)
Address: [Insert postal address]
Email: [Insert privacy contact email]
2. What personal data we collect
We may collect and process:
Identity and contact details: name, email address, affiliation/organization, country, role (author/reviewer/editor), and other profile details you provide.
Submission and publication data: manuscripts, author information, abstracts, keywords, figures/tables, supplementary files, cover letters, revisions, and publication metadata.
Peer review and editorial data: reviewer invitations and responses, reviews, recommendations, editorial correspondence, and editorial decisions. In single-blind review, reviewer identity is not disclosed to authors unless a reviewer chooses to sign their review.
Communications: messages you send to us and our replies.
Technical/usage data: IP address, device and browser information, log files, and similar data collected for security and performance.
3. How we use your data
We use personal data to:
Process submissions, coordinate peer review, make editorial decisions, and publish articles.
Communicate with authors, reviewers, editors, and readers (e.g., submission updates, review invitations, decision letters, publication notices).
Maintain research integrity and journal records (e.g., handling complaints, disputes, corrections, retractions, or ethical investigations).
Maintain the security and performance of the website and editorial systems (e.g., preventing misuse, troubleshooting, backups).
Produce aggregated statistics to improve our services (non-identifying where possible).
4. Legal basis for processing (where applicable)
Depending on your jurisdiction, we process personal data based on one or more of the following:
Legitimate interests in operating a scholarly journal and maintaining secure and effective editorial processes.
Performance of a service/contract when you submit a manuscript, register, or agree to review.
Consent when required (e.g., optional communications or certain cookies).
Legal obligations where applicable (e.g., record keeping and compliance).
5. Sharing of personal data
We do not sell personal data. We may share limited personal data only when necessary to operate the journal, including with:
Editors and editorial staff involved in handling submissions.
Peer reviewers (for review assignments and communication).
Service providers who support website hosting, manuscript handling, email delivery, analytics, or production services, under appropriate confidentiality and security obligations.
Indexing/archiving partners and repositories when publishing metadata and articles.
Authorities or third parties where required by law or to protect the rights, safety, and integrity of the journal and its users.
6. International transfers
Your data may be processed in countries other than your own depending on where editors, reviewers, and service providers are located. Where required, we use appropriate safeguards to protect data during international transfers.
7. Data retention
We retain personal data for as long as necessary to manage submissions, peer review, publication, and research integrity. Editorial records (including peer review and decision history) may be retained for an extended period to support scholarly record-keeping, dispute resolution, and integrity investigations.
8. Security
We apply reasonable technical and organizational measures to protect personal data against unauthorized access, loss, misuse, alteration, or disclosure. No method of transmission or storage is completely secure, but we work to maintain appropriate safeguards.
9. Your rights
Depending on your jurisdiction, you may have rights to:
Request access to your personal data.
Request correction of inaccurate or incomplete data.
Request deletion or restriction of processing (in certain circumstances).
Object to processing (in certain circumstances).
Request data portability (where applicable).
Withdraw consent where processing is based on consent.
To exercise your rights, contact us at: [Insert privacy contact email]. We may need to verify your identity before responding.
10. Cookies and analytics
Our website may use cookies or similar technologies to ensure site functionality, improve performance, and understand usage. You can control cookies through your browser settings and, where applicable, through any cookie banner or preference tools available on the website.
11. Third-party links
Our website may include links to third-party websites. We are not responsible for the privacy practices of external sites. Please review their privacy policies separately.
12. Changes to this policy
We may update this Privacy Policy from time to time. Updates will be posted on this page with a revised “Last updated” date.
13. Contact
For privacy questions or requests, please contact: info@imagendiagnostica.org